In the interests of transparency and accountability, we've started putting our
monthly reports to the Board up on this website. As time allows I'll go back and
put the past ones up too. These reports are required for each ordinary business
meeting (monthly) and should detail what we've been working on since our last
report. If there's anything in a report that you are interested in finding out
more about please contact us. We usually speak briefly to our reports at the
relevant business meeting. Board members' reports are normally last on the
agenda, so often we don't get to them until after 8pm at the earliest.
Portfolio: Parks, Open Spaces, and Heritage
Significant points from monthly Board workshops and briefings
Participated in Board workshops (11 April, 18 April)
Participated in local
LTP Hearings process (18 April) and LTP prioritization session (2 May) and LTP deliberations (9 May)
Attended Board business meeting (29 March)
Attended Local Boards Unitary Plan Symposium – 30 March
Portfolio activities for the period 29 March - 9th May
Portfolio areas:
Parks & Open Spaces:
Organised and attended site meeting at Akarana Golf Course with Council officers, members of the club, and members of the Keith Hay Park Users group to discuss flooding issues. Agreement on Council plan to remove and continue controlling weeds in the creek. Creek levels will continue to be observed over the winter – 30 March
Organised and facilitated Friends of Molley Green meeting to discuss community planting day, flooding issues, and local aspirations for the park – 31 March
Worked with Residents Association and Council Officers to plan successful Oyster Shell cleanup at Waikowhai Beach. 50 volunteers turned up and 2 large skips of shells were removed – 21 April
Showing posts with label Board reports. Show all posts
Showing posts with label Board reports. Show all posts
Wednesday, 23 May 2012
Tuesday, 14 February 2012
Julie's February Board Report
In the interests of transparency and accountability, we've started putting our monthly reports to the Board up on this website. As time allows I'll go back and put the past ones up too. These reports are required for each ordinary business meeting (monthly) and should detail what we've been working on since our last report. If there's anything in a report that you are interested in finding out more about please contact us. We usually speak briefly to our reports at the relevant business meeting. Board members' reports are normally last on the agenda, so often we don't get to them until after 8pm at the earliest.
Portfolio: Community Development
Board workshops, meetings, and briefings
Participated in Board workshops (25th January, part of 8th February)
Board business meetings (Ordinary 26th January)
Attended cluster workshop on RTLP, By-laws and Procurement Policy (1st February)
Portfolio activities for the month – 19th January to 11th February 2012
Portfolio areas:
COMMUNITY DEVELOPMENT:
Portfolio planning – Further work on writing this up with support from Local Board advisors. Follow-up meeting with Local Board services staff (26th Jan). Next steps: Meeting to confirm the plan (15th Feb).
Roskill Community Network –Attended monthly meeting at the Fickling Centre (9th Feb). Scheduled February catch-up with convenor, in addition to informal catch-ups at other events. The Network is entering a new phase as it seeks to investigate possibilities beyond networking, particularly around the three key areas identified in 2011; employment & education, families & health, crime & safety. The network continues to be very well attended by a variety of agencies and groups active in our community, and it is encouraging to see this progress towards perhaps setting up action groups on these key issues. Next steps: Continue regular catch-ups with Zena and attend future meetings.
Ministry of Social Development (MSD) Auckland Central Community Response Forum (ACCRF) – I have not heard anything further from this group since my last report, however will be contacting them myself shortly. Next steps: Set new time and date for meeting, circulate final report and recommendations to the Board once they are available.
Roskill Community Development Group (DIA project) - Attended meeting of the Roskill Community Development Group (2nd Feb). The group has received the draft report of the research stocktake and will receive the final report at the end of the month. A communications group has been established that will focus on ideas to update the wider community on what the group is up to. Once the report has been finalized the group will be examining the results and looking to identify a specific project, with community engagement a key part of that process. I remain involved in a supporter capacity and as a link with the Local Board, including providing secretarial support around keeping minutes at the meetings. Next steps: Continue to keep the Board informed of developments. Continue with minutes’ secretary role and other supportive tasks as they arise.
Portfolio: Community Development
Board workshops, meetings, and briefings
Participated in Board workshops (25th January, part of 8th February)
Board business meetings (Ordinary 26th January)
Attended cluster workshop on RTLP, By-laws and Procurement Policy (1st February)
Portfolio activities for the month – 19th January to 11th February 2012
Portfolio areas:
COMMUNITY DEVELOPMENT:
Portfolio planning – Further work on writing this up with support from Local Board advisors. Follow-up meeting with Local Board services staff (26th Jan). Next steps: Meeting to confirm the plan (15th Feb).
Roskill Community Network –Attended monthly meeting at the Fickling Centre (9th Feb). Scheduled February catch-up with convenor, in addition to informal catch-ups at other events. The Network is entering a new phase as it seeks to investigate possibilities beyond networking, particularly around the three key areas identified in 2011; employment & education, families & health, crime & safety. The network continues to be very well attended by a variety of agencies and groups active in our community, and it is encouraging to see this progress towards perhaps setting up action groups on these key issues. Next steps: Continue regular catch-ups with Zena and attend future meetings.
Ministry of Social Development (MSD) Auckland Central Community Response Forum (ACCRF) – I have not heard anything further from this group since my last report, however will be contacting them myself shortly. Next steps: Set new time and date for meeting, circulate final report and recommendations to the Board once they are available.
Roskill Community Development Group (DIA project) - Attended meeting of the Roskill Community Development Group (2nd Feb). The group has received the draft report of the research stocktake and will receive the final report at the end of the month. A communications group has been established that will focus on ideas to update the wider community on what the group is up to. Once the report has been finalized the group will be examining the results and looking to identify a specific project, with community engagement a key part of that process. I remain involved in a supporter capacity and as a link with the Local Board, including providing secretarial support around keeping minutes at the meetings. Next steps: Continue to keep the Board informed of developments. Continue with minutes’ secretary role and other supportive tasks as they arise.
Michael's Feb Board report
In the interests of transparency and accountability, we've started putting our monthly reports to the Board up on this website. As time allows I'll go back and put the past ones up too. These reports are required for each ordinary business meeting (monthly) and should detail what we've been working on since our last report. If there's anything in a report that you are interested in finding out more about please contact us. We usually speak briefly to our reports at the relevant business meeting. Board members' reports are normally last on the agenda, so often we don't get to them until after 8pm at the earliest.
Portfolio: Parks, Open Spaces, and Heritage
Significant points from monthly Board workshops and briefings
Participated in Board workshops (8 February, 15 February, 22 February)
Board business meetings (24 January)
Portfolio Plan meeting - 17 February
Attended Local Boards joint workshop on Procurement policy, the Regional Land Transport Plan Process, and the establishment of regional transport bylaws. There is a strong need for the Board to press for its priorities in the RLTP process – 2 February
Participated in meeting with Richard Barter, Board Advisors, and Albert-Eden Board members about possible cycling corridors to east and west of Dominion Rd from SH20 to Ian McKinnon Drive – 3 February
Monthly meeting with Board Chair – 22 February
Portfolio activities for the period
Parks & Open Spaces:
Attended Keith Hay Park Users Group meeting on 7 February.
Discussed Concept Plan process and encouraged Group members to participate. A range of items to follow up with Parks officers including:
• State of waterways on all sides of the park. Issues with litter, weeds, and rats.
• Exposed watepipes by cricket club
• Working with the group to formalize its interactions with the Board, including the establishment of a quarterly reporting process.
Attended meeting with Katrina Morgan and Ella Kumar about cross generational and fitness equipment at May Rd playground upgrade – 15 February.
Portfolio: Parks, Open Spaces, and Heritage
Significant points from monthly Board workshops and briefings
Participated in Board workshops (8 February, 15 February, 22 February)
Board business meetings (24 January)
Portfolio Plan meeting - 17 February
Attended Local Boards joint workshop on Procurement policy, the Regional Land Transport Plan Process, and the establishment of regional transport bylaws. There is a strong need for the Board to press for its priorities in the RLTP process – 2 February
Participated in meeting with Richard Barter, Board Advisors, and Albert-Eden Board members about possible cycling corridors to east and west of Dominion Rd from SH20 to Ian McKinnon Drive – 3 February
Monthly meeting with Board Chair – 22 February
Portfolio activities for the period
Parks & Open Spaces:
Attended Keith Hay Park Users Group meeting on 7 February.
Discussed Concept Plan process and encouraged Group members to participate. A range of items to follow up with Parks officers including:
• State of waterways on all sides of the park. Issues with litter, weeds, and rats.
• Exposed watepipes by cricket club
• Working with the group to formalize its interactions with the Board, including the establishment of a quarterly reporting process.
Attended meeting with Katrina Morgan and Ella Kumar about cross generational and fitness equipment at May Rd playground upgrade – 15 February.
Wednesday, 18 January 2012
Julie's Board report for 12th Nov 2011 to 18 Jan 2012
In the interests of transparency and accountability, we've started putting our monthly reports to the Board up on this website. As time allows I'll go back and put the past ones up too. These reports are required for each ordinary business meeting (monthly) and should detail what we've been working on since our last report. If there's anything in a report that you are interested in finding out more about please contact us. We usually speak briefly to our reports at the relevant business meeting. Board members' reports are normally last on the agenda, so often we don't get to them until after 8pm at the earliest.
Portfolio: Community Development
Significant points from monthly Board workshops and briefings
Participated in Board workshops (16th Nov, 23rd Nov, 7th Dec, 14th Dec, 21st Dec)
Board business meetings (Ordinary 24th Nov, Extraordinary 12th Dec)
Participated in preparatory discussion and workshop with Governing Body regarding the Long Term Plan (25th Nov).
Portfolio activities for the month –12th November 2011 to 18th January 2012
Portfolio areas:
COMMUNITY DEVELOPMENT:
Monthly catch-up with Kerri Foote regarding outstanding issues (16th Nov).
Portfolio planning – initial meeting with Local Board services staff (18th Jan). Next steps: Identify specific actions that result from the relevant priorities in the Local Board Plan, and other relevant strategy documents. Meet again.
Roskill Community Network –Attended monthly meeting at RYZ and assisted with facilitation at the convenor’s request (8th Dec). Met with convenor to prepare and catch-up (7th Dec). The meeting itself focused on identifying ideas and connections for the three top issues identified in an exercise run by the Network earlier in the year; employment, crime and safety, health and wellbeing. Next steps: Schedule catch-up with convenor for February. Continue regular catch-ups with Zena and attend future meetings.
Ministry of Social Development (MSD) Auckland Central Community Response Forum (ACCRF) – myself and Nandita Mathur were to meet again with Deb Greenstreet and Toni Millar on December 8th to receive and discuss the final report and recommendations from this initiative. However as the report and recommendations had not been finalized in time, and the Three Kings building was unavailable to meet in, the meeting has been postponed. Next steps: Set new time and date for meeting, circulate final report and recommendations to the Board once they are available.
Department of Internal Affairs (DIA) community-led development project (Roskill Community Development Group) - Attended meetings of the Roskill Community Development Group (6th Dec, 20th Dec, 17th Jan). Apologies given for 22nd Nov meeting, as I was out of town for my other employment. The group has taken significant steps forward over this period, including approving a contractor to undertake a stocktake analysis of existing research of the area (final report due late February), confirming the structure, vision and name of the group, and establishing a number of sub-groups and assigned roles to support the work. They have also confirmed their relationship with DIA and how financial matters will operate, as well as agreeing a monthly meeting cycle for 2012. I remain involved in a supporter capacity and as a link with the Local Board, including providing secretarial support around keeping minutes at the meetings. Next steps: Continue to keep the Board informed of developments. Continue with minutes’ secretary role and other supportive tasks as they arise.
Portfolio: Community Development
Significant points from monthly Board workshops and briefings
Participated in Board workshops (16th Nov, 23rd Nov, 7th Dec, 14th Dec, 21st Dec)
Board business meetings (Ordinary 24th Nov, Extraordinary 12th Dec)
Participated in preparatory discussion and workshop with Governing Body regarding the Long Term Plan (25th Nov).
Portfolio activities for the month –12th November 2011 to 18th January 2012
Portfolio areas:
COMMUNITY DEVELOPMENT:
Monthly catch-up with Kerri Foote regarding outstanding issues (16th Nov).
Portfolio planning – initial meeting with Local Board services staff (18th Jan). Next steps: Identify specific actions that result from the relevant priorities in the Local Board Plan, and other relevant strategy documents. Meet again.
Roskill Community Network –Attended monthly meeting at RYZ and assisted with facilitation at the convenor’s request (8th Dec). Met with convenor to prepare and catch-up (7th Dec). The meeting itself focused on identifying ideas and connections for the three top issues identified in an exercise run by the Network earlier in the year; employment, crime and safety, health and wellbeing. Next steps: Schedule catch-up with convenor for February. Continue regular catch-ups with Zena and attend future meetings.
Ministry of Social Development (MSD) Auckland Central Community Response Forum (ACCRF) – myself and Nandita Mathur were to meet again with Deb Greenstreet and Toni Millar on December 8th to receive and discuss the final report and recommendations from this initiative. However as the report and recommendations had not been finalized in time, and the Three Kings building was unavailable to meet in, the meeting has been postponed. Next steps: Set new time and date for meeting, circulate final report and recommendations to the Board once they are available.
Department of Internal Affairs (DIA) community-led development project (Roskill Community Development Group) - Attended meetings of the Roskill Community Development Group (6th Dec, 20th Dec, 17th Jan). Apologies given for 22nd Nov meeting, as I was out of town for my other employment. The group has taken significant steps forward over this period, including approving a contractor to undertake a stocktake analysis of existing research of the area (final report due late February), confirming the structure, vision and name of the group, and establishing a number of sub-groups and assigned roles to support the work. They have also confirmed their relationship with DIA and how financial matters will operate, as well as agreeing a monthly meeting cycle for 2012. I remain involved in a supporter capacity and as a link with the Local Board, including providing secretarial support around keeping minutes at the meetings. Next steps: Continue to keep the Board informed of developments. Continue with minutes’ secretary role and other supportive tasks as they arise.
Friday, 28 October 2011
Michael's Board report for 15th Sept to 13th Oct
In the interests of transparency and accountability, we've started putting our monthly reports to the Board up on this website. As time allows I'll go back and put the past ones up too. These reports are required for each ordinary business meeting (monthly) and should detail what we've been working on since our last report.
If there's anything in a report that you are interested in finding out more about please contact us.
We usually speak briefly to our reports at the relevant business meeting. Board members' reports are usually last on the agenda, so often we don't get to them until after 9pm.
Portfolio: Parks, Open Spaces, and Heritage
Significant points from monthly Board workshops and briefings
Participated in Board workshops (20th Sept [Activity workshop], 21st Sept, 28th Sept, 5 Oct [Auckland Plan engagement workshop], 12th Oct)
Attended joint Local Board Funding Policy Workshop on 30 September
Board business meeting (29th September)
Portfolio activities for the month –15th September to 13th October
Portfolio areas:
Parks & Open Spaces:
Met with key Parks Officers and Kerri Foote to discuss Manukau Foreshore spending proposals for the 2011-12 financial year, and our approach to foreshore initiatives more generally – 30 September
Met with Board Chair and officers to discuss Greenways Concept Plan – 5 October
Met with Wendy Johns (Friends of Oakley Creek) onsite to discuss Molley Green wetland project and opportunities for ongoing community involvement – 7 October
Met with David Barker for initial monthly meeting to discuss Puketapapa Parks issues. Issues covered included Manukau Foreshore track progress, scoping of various SLIPs projects, measures to protect rare native mistletoe at Manukau Domain, and how the Molley Green path renewal will align with our aspirations for a Greenway. Future meetings will include a general discussion about parks issues in our area, and an overview of all upcoming activity – 14 October
Liaised with Roskill South Kindergarten about proposed Bob Bodt Reserve upgrade and discussed with officers the need to include the kindergarten in discussions about works.
Worked with Board member Kumar to assist Three Kings United with issues about vendor permits for an age group tournament at Keith Hay Park.
Ongoing liaison with Winstone Park Tennis club about Board and Parks funding for new clubrooms at Harold Long Reserve.
Ongoing work with Parks officers, Events team, and Comms team about Manukau Foreshore track opening event on 3 December.
Heritage:
Retrieved heritage images from Pah Homestead and discussed formation of a Puketapapa Heritage Festival working group for the 2012 event – 3 October
Assisted with setup and promotion of Historical Society establishment meeting on 9 October. The meeting was a great success with 15 people attending, a committee established, and a number of activities planned.
Discussion with various members of the public who have made contact with queries about the Heritage Images exhibition.
Thursday, 20 October 2011
Julie's Board report for 15th Sept to 13th Oct 2011
In the interests of transparency and accountability, we're going to start putting our reports to the Board up on this website. As time allows I'll go back and put the past ones up too. These reports are required for each ordinary business meeting (monthly) and should detail what we've been working on since our last report. If there's anything in a report that you are interested in finding out more about please contact us.
I'll be speaking briefly to this report at the next business meeting - October 27th, 6pm at the Wesley Community Centre, all welcome. Board member's reports are usually last on the agenda, so often we don't get to them until after 9pm.
Portfolio: Community Development
Significant points from monthly Board workshops and briefings
Participated in Board workshops (20th Sept [Activity workshop], 21st Sept, 28th Sept, 12th Oct)
Board business meeting (29th September)
Portfolio activities for the month –15th September to 13th October
Portfolio areas:
Community development:
Roskill Community Network – met with network’s coordinator (Zena Wrigley) to discuss development of network and other community development matters (5th Oct), particularly in relation to the role of different groups that are developing (Residents’ Association, Business Association, DIA intiative). Apologies given for the monthly meeting, due to another council commitment. Work with CDAP staff to ensure funding support for food for the Network until the end of 2011 (as per my recommendation at the August business meeting, clause B of PKTPP/2011/21). Next steps: Meet regularly with Zena to share information and ideas about local community development, and support each other in our different roles.
Ministry of Social Development (MSD) Auckland Central Community Response Forum (ACCRF) – Contact with MSD to clarify where project is at. They confirmed funding mechanism has changed and we are hoping to arrange a meeting between relevant people in near future to discuss further. Initial draft response to ACCRF draft report on recommendations for the Roskill/Wesley area completed. Sent to CDAP for further work before bringing back to the Board for endorsement. Further contact with MSD to schedule meeting between MSD, Toni Millar, Nandita Mathur, Board member Turnbull and myself. Next steps: Follow-up MSD regarding setting meeting. Circulate refined draft response to Board once it has come back from CDAP and seek feedback on further amendments before finalizing and submitting to MSD.
Department of Internal Affairs (DIA) community-led development project - Attended meeting of the interim leadership group (27th Sep). Main points of discussion: possible structure of the group. Subsequent discussions about the project with community members and community development workers in the area, some indicating concern that they are unsure as to the direction or intention of the project. Raised these with the key contact at the DIA. It appears at this stage that DIA are intending for local government to be at arm’s length from the project, although we will see how that develops. Next steps: Continue to keep the Board informed of developments. Attend next meeting of interim leadership group in October, and a training workshop for that group in early November.
Community Development & Partnerships (CDAP) – monthly catch-ups with Nandita Mathur, Board Member Turnbull and Kerri Foote are now scheduled. Contact through-out this month with Nandita and staff over the food for the Roskill Community Network, the DIA project, the ACCRF report, RPRA support, community grants (at both Isthmus and Local Board level),
Community Events – Prepared brief on Fickling Centre re-opening event and sent to Board members Kumar, Barter and Events contact Chantelle Whaiapu for further discussion and action. October events meeting was cancelled. Next steps (for me): follow up Fickling Centre re-opening event brief.
Auckland Community Development Alliance (ACDA) – contacted to RSVP for workshop they are holding on future direction of the ACDA in October. Preparation for workshop. Next steps: Attend workshop on 14th October.
Albert-Eden-Roskill ward community development issues – organized meeting with Margi Watson, community development portfolio holder for Albert-Eden Local Board. Next steps: Attend meeting on 25th October.
Thursday, 20 January 2011
Julie's first Board report - election to Jan 20th 2011
In the interests of transparency and accountability, we've started putting our monthly reports to the Board up on this website. As time allows I'll go back and put the past ones up too. These reports are required for each ordinary business meeting (monthly) and should detail what we've been working on since our last report. If there's anything in a report that you are interested in finding out more about please contact us. We usually speak briefly to our reports at the relevant business meeting. Board members' reports are normally last on the agenda, so often we don't get to them until after 8pm at the earliest.
Portfolio: Community Development
Portfolio activities for the month
Establishing lists of contacts and groups relevant to Community Development portfolio, with assistance from admin support
Researching community development theory and practice
Planning and considering ideas for community development in Puketapapa
Establishing systems around management of emails, phone calls, etc
Meeting with various groups about the future of Three Kings Quarry, 29th November 2010
Community engagement work regarding resource consent submissions on the Pah Rd Warehouse proposal, including:
• Leafleting local streets to encourage submissions (whether for, against or neutral)
• Fielding calls and emails from constituents wishing to discuss the proposal further
• Organising and promoting public meeting on the proposal
• Assisting with facilitation and follow-up for public meeting, held 14th December 2010
Informal Board members’ discussion about Monte Cecilia, 30th November 2010
Portfolio: Community Development
Portfolio activities for the month
Establishing lists of contacts and groups relevant to Community Development portfolio, with assistance from admin support
Researching community development theory and practice
Planning and considering ideas for community development in Puketapapa
Establishing systems around management of emails, phone calls, etc
Meeting with various groups about the future of Three Kings Quarry, 29th November 2010
Community engagement work regarding resource consent submissions on the Pah Rd Warehouse proposal, including:
• Leafleting local streets to encourage submissions (whether for, against or neutral)
• Fielding calls and emails from constituents wishing to discuss the proposal further
• Organising and promoting public meeting on the proposal
• Assisting with facilitation and follow-up for public meeting, held 14th December 2010
Informal Board members’ discussion about Monte Cecilia, 30th November 2010
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